Kooch Club aims to promote artwork by Iranian artists in Europe and does this by providing a platform for Iranian artists and art commissioners in Europe to connect (“Kooch Club”).
Kooch Club is an initiative run by the Kooch Foundation. The Kooch Foundation is a non-political foundation (unincorporated), administered and managed by a Board of Trustees, all of whom provide their services on a voluntary basis (“Kooch Foundation”).
When we say "we", "us", "our", "KoochClub.com" or “Kooch Club”, we are referring to the Kooch Foundation.
Our platform is built, maintained and promoted for artists offering their services (“Artists”) and commissioners looking for bespoke artwork (“Commissioners”), (together “Users”, “Visitors” and “you”) The running of this platform is the service that we are providing (the “Service”).
Please read the following carefully to understand our policies and practices regarding your personal data and how we will treat it.
Should we ask you to provide certain information by which you can be identified when using KoochClub.com, it will only be used in accordance with this privacy policy.
Kooch Club may change this policy from time to time by updating this page.
Overview
This privacy policy sets out the types of personal data that we collect about you, how and why we use it, how long we will keep it for, when why and who we will share it will, the legal basis for us using your personal data and your rights in relation to us storing and processing your personal data. It also explains how we may contact you and how you can contact us. We ensure that the data you supply to us is processed fairly and lawfully, and with skill and care. By registering your details with us and using our website, you consent to us collecting and processing personal data supplied by you. The KoochClub.com platform collects personal information such as full name, email addresses ,phone numbers and locations. Personal information is information that either alone or in combination with other data can identify you as an individual. This privacy policy provides you with clear information as to how we process your personal data. We are obliged to use your information in line with all applicable laws. We do so in a manner that is fair by using your information in a way that you would reasonably expect when providing our Services and being transparent so that you know how it will be used.
This website is not intended for children and we do not knowingly collect data relating to children. If you are under the age of 16 you are not permitted to submit any personal information to us. If we learn that a child under 16 submits personal information, or if you believe that we might have stored personal information on a child under 16 please contact us at www.koochclub.com/en/contact and, we will endeavour to delete the information.
We keep our privacy policy under regular review and it is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
Registration
We do not require registration in order to browse on our site. Registration is required to use certain interactive features such as contacting an artist and commissioning an order. You will be required to give us your contact information during registration. [We then may use that information to contact you about the products and services on our site for which you have expressed interest.]
Information Collected From All Visitors/ Users
We collect and hold basic personal information. We don’t collect any special categories of personal data, as defined under the GDPR, and we don’t help other companies do that either. We will only use your personal data when the law allows us to.
Information Collected From Commissioners
We collect your first and last name, profile name, email address, phone number, and password when you create an account to log in to our platform as a Commissioner. We may store information on your behalf, this includes information like your postal address, phone number and email address. [We may receive process and store information about how you interact with our platform and the ways you use our Services. In order to help us improve our Services for you and our other Users and Artists, we may link it to other information we collect about you. This information may include, for example, your IP address, time, date, browser used, and actions you have taken within the application.]
We may also send e-mails about our site or respond to inquiries, of which you as a Commissioner can opt out at any time, feel free to contact us about this at koochclub.com/en/contact. We will store this data on you as a Commissioner for as long as you have a profile on our site. If you would like your data deleted from our system for any reason, please email [email protected].
Information Collected From Artists
We collect your first and last name, profile name, email address, phone number, and password when you create an account to log in to our platform as an Artist. [We may receive, process and store information about how you interact with our platform and we may store it in association with your Account. To help us develop our platform we may link it to other information we collect about you, like how you behave with the tools we create for you. This information may include, for example, your IP address, time, date, browser used, and actions you have taken within the application. This type of information helps us to improve our Services for both you and for all of our Users.]
We may also send e-mails about our site or respond to inquiries, of which you as an Artist can opt out at any time, feel free to contact us about this at koochclub.com/en/contact. We will store this data on you as an Artist for as long as you have a profile on our site. If you would like your data deleted from our system for any reason, please email [email protected].
Cookies And Tracking
Koochclub.com and our partner services such as Google Analytics may collect certain information during your time on our platform via "cookies" or similar technologies. These cookies have the important function to deliver us information we use to better our Services by delivering us valuable data on, for example, demographics, count of visitors to our site and places within the site that are popular. Most web browsers tend to accept these cookies by default, but if you would not like to be tracked by these you can switch them off via your browser settings. If you choose to remove the tracking function of these cookies it will affect certain features and Services on our site.
Use Of Your Personal Information
We use your personal information to fulfil your requests for products and services, to improve our Service, to customise the content you see, and to contact you (e.g. to send you important information such as confirmations, invoices, updates, support and administrative messages).
Your reviews, comments and any other information you make available in public areas of our website likely will be seen by people and organizations not related to or controlled by koockclub.com.
Will we contact you for marketing purposes?
We will only send you direct marketing emails that promote our Service if you have opted-in to this. You will have the option to opt-in when you are provided with a copy of our Privacy Notice. You can also manage your direct marketing preferences by contacting us at koochclub.com/en/contact.
The Release Of Your Information
Koochclub.com will never sell your personal information to third parties.
Due to the nature of our business, we may hire third party individuals and/or organisations to help improve our services. When we say third party individuals and/or organisations we mean for example our web host provider, other SaaS providers (such as an email hosting service) or outside contractors that we hire to perform maintenance or assist us in securing our website.
If required to do so, we also may share personal information when we believe it necessary to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, violations of our Terms and Conditions, or as otherwise required by law.
Third Party Websites
Koochclub.com also has public profiles across a range of social media sites. Any information that you include in a comment on any of our posts online may be read, collected, and used by anyone else. If your Personal Information appears on our social media and you want it removed, contact us at koochclub.com/en/contact and we will get back to you as soon as we can.]
Information Security
We invest a lot of effort in maintaining commercially reasonable administrative, technical, and physical safeguards that protect your Personal Information in order to prevent loss, misuse, and unauthorized access, disclosure, alteration and destruction of your data. These measures include for example using SSL Certificates. However, this is the Internet we’re talking about and no transmission is 100% secure thus we cannot promise that the information about you will remain secure in all circumstances. It is also your responsibility to protect your data to help prevent anyone with ill intent to access and abuse your accounts and Services. One of the easiest ways of doing so is to not reuse the same passwords you use with other accounts as your password for our Services.
We have security measures in place to protect the loss, misuse and alteration of the information under our control. These security measures include firewalls and data backup procedures.
Where we have given you (or where you have chosen) a password which enables you to access certain parts of our website, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, as you will be aware, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our website; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access. We will notify you and any applicable regulator of a breach where we are legally required to do so.
Your Rights
Under certain circumstances, you have the following rights under data protection laws in relation to your personal data:
Request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it. As a registered user, you can view and update any information we hold about you by accessing your user profile.
Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
You will not have to pay a fee to access your personal data (or to exercise any of the above rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
You have the right to ask us not to process your personal data for marketing purposes. We will always inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data.
You also have the right to revoke or amend any consent you have provided allowing us to store and use your personal data.
You can also exercise your data rights at any time by contacting us at koochclub.com/en/contact.
Links To Other Websites
The Kooch Club website contains links to and from the websites of our Artists and social media websites. If you follow a link to any of these websites, please note these websites have their own privacy policies and we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
Access To Information
The Data Protection Act 1998 and the EU General Data Protection Regulation give you the right to access information held about you. Your right of access can be exercised in accordance with the Act and Regulation.
Changes To Our Privacy Policy
Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.
Contact
Questions, comments and requests regarding this privacy policy are welcomed and should be addressed at koochclub.com/en/contact.
This policy is effective from [X] July 2022.
